This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/11828463 Facility Operations Coordinator - Utilities & Energy Services

Facilities & Services

Job Summary

The Facility Operations Coordinator is responsible for assisting in the management and ongoing development and implementation of a proactive maintenance program for the Recommissioning(ReCx) group of F&S - Utilities and Energy Services Division at Urbana-Champaign. Duties will include the development and implementation of Recommissioning documentations, revising and updating database/records/condition assessment of building automation and HVAC equipment. Assisting the ReCx Management Engineers with the group\'s daily needs and HR functions.

Duties & Responsibilities

• Manage administration activities associated with the Recommissioning (ReCx) group.

  a.Order material and supplies and request/oversee contractor services permits for the ReCx group.

  b. Coordinate, schedule, and manage meetings between building occupants, ReCx teams, and craft and trades shops in association with Recommissioning visits.

  c. Submit work order request for issued found during building visits.

• Gather and provide engineering documents to team members for building visits.

• Manage and update all documentation resulting in revisions associated from building visits. Work with Record Management group to archive documents.

• Review/Develop/implement recommissioning close out documents for building visits.

• Manages and oversees ReCx shops work management metrics.

• Initiate and follow through with safety issues identified in building visits.

• Other duties as assigned.

Physical Demands

: Occasionally

: Frequently

Minimum Qualifications

1. High School Diploma or equivalent.

2. Any one or combination totaling three (3) years (36 months) from the categories below:

A. college course work in facility management, operations management, or a closely related field, as measured by the following conversion table or its proportional equivalent:

60 semester hours or an Associate\'s Degree equals one (1) year (12 months)

B. training from a vocational, technical, or an armed forces program which includes building operations such as coordination of building maintenance, construction management, hospitality, or closely related experience.

C. work experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.

3. One (1) year (12 months) of supervisory or administrative experience which includes building operations such as coordination of building maintenance and work orders, construction management, hospitality, or closely related experience.

Preferred Qualifications

Two years of experience in coordinating technical building systems, such as but not limited to, HVAC or DDC systems.

Experience with Excel VBA/Power BI

Experience in formulating and maintaining shop metric goals

Ability to read and interpret blueprints and specifications

Knowledge, Skills and Abilities

• Excellent organization skills: ability to prioritize workload, work independently with minimum supervision, and take initiative.
• Excellent computer skills, including proficiency in Microsoft products such as MS Word, Excel, and PowerPoint, and the ability to learn new software and computer applications.
• Professional demeanor and strong communication skills to work with and maintain effective relationships with shop staff, vendors, F&S personnel, and all levels of supervision, management, and campus contacts.
• Ability of operate university vehicle.

**Appointment Information *

This is a 100% full-time Civil Service 2378 - Facility Operations Coordinator position, appointed on a 12-month basis. The expected start date is as soon as possible after 3/18/2024. Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on 4/28/2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Bryan Fijalkovich at fijalkov@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies wi